Hospitality and Event Coordinator

Who is Eventellect?

Eventellect partners with professional and collegiate sports teams to unify their approach to single game ticket sales and transform it into a strategic business asset. With Eventellect, teams fairly value single game tickets, protect season ticket holders’ investment, and match the right audience with the right experience to maximize revenue, build fan loyalty and ensure team success.  We are a fast-growing company that is respected both in Houston (Houston Business Journal’s Best Places to Work 2017, 2018, 2022) and nationally (INC 5000 list of fastest-growing companies 10 years in a row).

What are we looking for?

Do you thrive in fast-paced environments, balancing event execution with behind-the-scenes logistics? Are you a problem-solver who stays calm under pressure and delivers exceptional experiences? If so, we’d love to meet you!

This role is perfect for someone who enjoys bringing events to life, building relationships, and ensuring seamless execution—from planning through post-event reporting. You'll collaborate with internal teams, handle logistics, and use creativity (hello, Canva skills!) to enhance engagement.

Job Title: Hospitality and Event Coordinator

Event Planning & Execution

• Collaborate with internal stakeholders to understand event objectives, preferences, and requirements.

• Develop detailed event plans, including timelines, itineraries, and pre/post-event communication.

• Coordinate vendors, suppliers, and contractors, ensuring seamless event logistics.

• Ensure successful event execution, staying composed in fast-paced and sometimes unpredictable environments.

• Troubleshoot and provide swift, solutions-focused resolutions to any issues that arise.

• Oversee travel logistics, including airline bookings, hotel room blocks, and F&B programming.

• Provide on-site event support when required, but travel is primarily for support rather than extensive hosting.

2. Administrative & Organizational Excellence

• Maintain organization of event-related logistics, ensuring precise execution of administrative tasks.

• Track event data, including attendance, engagement, and feedback, to curate meaningful post-event reports.

• Ensure internal documentation, contracts, and event summaries are accurate and up to date.

3. Customer Service & Relationship Management

• Deliver exceptional client service, anticipating needs and creating seamless hospitality experiences.

• Build and nurture strong relationships with partners, vendors, and internal stakeholders.

• Procure and personalize gifts and touchpoints to strengthen relationships.

4. Venue Selection & Management

• Identify venues that align with event goals, budget, and logistical needs.

• Negotiate contracts with venues, ensuring favorable terms.

• Conduct site visits as needed and coordinate event setup with venue staff.

5. Communications & Branding Support

• Craft engaging pre/post-event communication in collaboration with internal teams.

• Ensure hospitality and marketing messaging aligns with company branding and event objectives.

• Leverage Canva and other design tools to create visually appealing event materials and graphics.

• Utilize social media and digital channels to enhance event engagement.

6. Post-Event Reporting & Insights

• Collect and analyze data from events to generate actionable insights.

• Prepare detailed post-event recaps and distribute internally to ensure visibility of outcomes.

• Ensure data accuracy in Salesforce and other tracking systems.

• Identify key learnings to improve future events and hospitality activations.

What You Bring (Qualifications)

• Bachelor’s degree in Event Management, Hospitality, Business, Communications, or related field (or equivalent experience).

• Proven experience in event planning, coordination, or hospitality operations.

• Strong proficiency in Excel, Canva, and Adobe tools, with experience in CRM platforms.

• Ability to stay calm, organized, and adaptable in fast-moving environments.

• Strong administrative and organizational skills with attention to detail.

• Willingness to work flexible hours, including evenings and weekends for events.

• Ability to travel when needed (less than % of the role).

• Baseline knowledge of sports teams, leagues, and live event industries.

What is Required to Succeed (Skills)

• Exceptional time management and ability to handle multiple projects simultaneously.

• A dynamic, personable approach to building relationships.

• Ability to balance creative execution with logistical precision.

• Experience in graphic design and content creation using Canva (preferred).

• Ability to track and analyze event data for post-event reporting.

• Strong writing and communication skills for event summaries and internal messaging.

• Knowledge of F&B pairings and selections.

• A proactive, solutions-driven mindset with a commitment to delivering exceptional experiences.

• Conduct duties as specified by administrative protocols to ensure smooth execution.

What are the perks of working at Eventellect? 

• A competitive salary and bonus potential.

• A comprehensive benefits package, including 90% employee medical coverage, as well as dental and vision coverage, basic term life insurance and short-term disability coverage.

• 401K program including company match.

• Unlimited paid vacation policy.

• A $1,000 annual ticket budget to spend on sports and other live events.

 What Else You Need to Know

• Candidates must live in Houston, TX, and will be required to work in-office at Eventellect HQ.

• Employees are provided with Windows-based machines.

• Must be currently authorized to work in USA on a fulltime basis without the need of sponsorship now or in the future.